File Management

AtroCore is a highly configurable, open-source File Management System designed to help businesses organize, store, and control access to their digital files and documents. It allows managing diverse file types such as text documents, images, PDFs, multimedia files, and spreadsheets across different storage locations, but within single virtual folder structure.

What is File Management Software?

File Management Software allows companies organize, store, and control access to their digital documents and files. By using File Management Software, businesses streamline data storage, improve document accessibility, and ensure that important information is kept secure and organized across departments. This software handles various such as:

  • Text Documents

  • Images

  • Spreadsheets

  • Multimedia Files

  • Presentations

  • PDFs

  • CAD drawings

  • HTML files

  • Any other type of file

File Management Features

This type of software provides numerous features to help companies manage documents, spreadsheets and other types of files efficiently. With the help of File Management software companies are able to:

  • Centralize all of your files by collecting and managing them in a secure, virtually centralized system for quick access from anywhere.

  • Control access and permissions through permission settings to assign specific access levels based on roles, so that only authorized personnel can view, edit, or share certain documents.

  • Organise and structure using hierarchical folders, categories and collections.

  • Manage metadata – allow tagging, labeling, or adding metadata (such as date, creator, etc.) to files for easier retrieval.

  • Track changes so users can see the history of changes, undo changes, and manage all your files in a collaborative environment.

  • Share and collaborate with employees, outsourcers, partners and customers. By limiting the lifetime and usage times of file links, you can further control file accessibility.

  • Integrate with other platforms and systems, such as ERP, CRM, and cloud storage platforms, so that relevant data is accessible across platforms.

  • Use robust searching and filtering that allows users to find documents based on keywords, file types, tags and other parameters.

Free, Open-Source File Management with AtroCore

AtroCore is a highly configurable open source platform designed to provide powerful and flexible file and metadata management to support any business process. AtroCore supports you with robust functionality throughout the lifecycle of your documents, spreadsheets, media files and any other type of file. With out-of-the-box support for multiple storages, it enables organisations to seamlessly upload and index, manage, organise and classify, as well as distribute and synchronise files with other systems, customers and partners. Key advantages of AtroCore File Management are:

Support for multiple storages

AtroCore allows you to manage files stored on multiple storages in a central repository. AtroCore supports the following storage types: local storage (e.g. mounted partitions), Microsoft SharePoint, Google Drive, Amazon S3, Backblaze B2, Dropbox and many more (through additional modules). The system supports both virtual and physical folder structures.

Configurable metadata and relations

Users can view detailed metadata like file name, preview, size, tags, and recent changes. Custom fields allow more specific data, offering full control over displayed information. Manage metadata (e.g., creator, license, validity) and add custom taxonomies as needed.

Feature-rich and Extensible

AtroCore Modules provide adaptable, feature-rich options for automating business operations. Users can choose free or paid modules, paying only for what they need, making AtroCore a versatile, scalable file management solution.

Advanced Access Management

Configurable roles, permissions (even on the field level) and access levels in AtroCore let businesses tailor user access precisely, ensuring appropriate access to data and functions. This enhances security, supports compliance, and streamlines workflows.

File-First Approach

New files added to storage are indexed automatically, which brings instant updates and makes files easily searchable without additional steps.

On-Premise or Cloud-based

AtroCore provides flexible deployment options, allowing users to choose between cloud-based solutions and on-premise installations.

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File Management Modules

Synchronization

Automates and sequences data imports and exports, enabling streamlined, bidirectional file management and complex data transfers between AtroCore and third-party systems.

Workflows

Streamlines file management tasks by enabling trigger-based actions, condition-based processes, and custom actions for efficient, organized data handling across systems.

Microsoft 365 Connector

Integrates AtroCore with Microsoft 365, enabling seamless file synchronization, including real-time updates between SharePoint and AtroCore for consistent file management.

Revisions

Enables users to track and manage change history for field and attribute values, including prices, with options to view and restore previous values for enhanced data accuracy and version control.

Advanced Navigation

Helps streamline file management by grouping related file operations, such as imports and exports, into organized navigation categories, making it easier to locate and manage files.

AI Integration

Automates content generation, translations, and SEO metadata creation directly within the AtroCore system which allows managing product files across multiple languages and formats.

FAQ

What file types can AtroCore Platform manage?

AtroCore can manage a wide range of file types, including text documents, images, PDFs, spreadsheets, multimedia files and even web files such as HTML. This ensures flexibility in managing different types of content within a single system. There is no embedded editing capability. Images and PDF files can be previewed directly in the system.

How is AtroCore different from Google Drive, etc?

AtroCore is designed to complement existing file cloud solutions, adding powerful features such as advanced metadata management, creating and managing relationships with other entities, organising files across multiple storage locations, providing enhanced access management.

Is AtroCore available for free?

Yes, AtroCore is a free, open-source platform. It provides a wide array of file management and customization features at no cost, making it accessible for businesses of any size. AtroCore Platform also offers paid modules for additional functionality.

What can I do besides file management?

The AtroCore platform can be used for much more than just a file management system. You can use it as Master Data Management, Product Information Management, Business Process Management software and much more. The functionality also depends on the modules that are installed.

Can I add files directly to my storage?

Yes, directly added or updated files are automatically indexed by the system. Associated metadata is automatically updated. Folder hierarchies are also automatically included if enabled in the configuration.

Are folders "physical" or "virtual"?

Folders in the file management platform can be either physical or virtual, depending on the configuration. Virtual folders are especially useful for extending storage capacity within a specific folder when physical expansion is technically challenging.